ENA Now Offers Gaggle E-mail Archiving Services
Download full PDF brochure here.
In response to today’s techno-realities, organizations of all kinds are bound both by law and prudence to rethink their storage and retrieval policies. ENA can help.
Gaggle’s E-mail Archiving solution helps ensure compliance with federal and state regulatory requirements by providing comprehensive archiving, retention, and search and discovery capabilities for your e-mail communications.
Due to the ever-widening reliance upon electronic data in lieu of paper files, the Federal Rules of Civil Procedure (FRCP)—the rules governing civil procedure in U.S. federal courts—were amended in December of 2006 to require organizations to preserve and be able to produce electronically stored communications and information relevant to any issue before the federal court. All organizations, including schools and libraries, must have a stated retention policy and the ability to fulfill that policy in order to be compliant with these guidelines. Additionally, it is incumbent upon the school or library to continue archiving electronic communications even after the normal period of the retention policy in the face of actual or pending litigation.
Highlights of Gaggle E-mail Archiving Services
Automatic Archiving of Every Message Sent and Received by Your E-mail Users
Gaggle E-mail Archiving Services captures every e-mail sent to, from and between your e-mail users and stores these e-mails on secure, geographically redundant, off-site servers. Gaggle E-mail Archiving captures the entire e-mail: the body of the message, the complete envelope information (To, Cc and Bcc information), all attachments and the associated message headers.
Advanced, Secure Online Search and Discovery
Service includes a browser-based interface through which authenticated users from your organization have the ability to search your entire e-mail archive on a per-user, per-site, per-multi-site and per-district basis using key words and phrases, date ranges, and “To:” and “From:” information as search parameters. Unlike many other electronic discovery services, Gaggle Archive Search also includes the ability to search common attachment formats such as Microsoft Word, PDF and HTML files. Authenticated users can then conveniently download data from the archive that meets their search criteria in .EML format.
Compatibility With Most Widely Used E-mail Platforms
Gaggle E-mail Archiving Services are available for schools and libraries that use ENA Mail as well as Microsoft Exchange, Novell GroupWise, First Class and Lotus Notes.
Hassle-free Set-up and Support
Because Gaggle E-mail Archiving Services, in partnership with ENA, is a hosted service, there is no hardware for you to purchase or maintain. We provide you with a turn-key solution and complete technical support.
A Cost-effective, Reliable Solution
Gaggle E-mail Archiving Services is not only a world-class archiving solution, but its service subscription rates are competitively priced on a per-user basis. Please ask your ENA Account Service Manager about service options and pricing.
(Note: Basic archiving must be purchased for all ENA Mail users in a district or a library system; for e-mail systems not managed by ENA [such as Microsoft Exchange, Novell GroupWise, FirstClass and Lotus Notes], basic archiving must be purchased for all users on the system. If a customer has student e-mail accounts on a separate service, like GaggleTN.com or Gaggle.NET, then the customer has the option of choosing whether or not to archive those accounts in addition to the accounts on the e-mail service for faculty and staff.)
Why should schools and libraries consider an archiving solution?
The Potential Risks of Non-compliance
Schools and libraries that have been found to be non-compliant with federal rules for the archiving and retrieval of electronic communications could be subject to substantial fines for their inability to produce subpoenaed communications.
The Burden Is Upon the School or Library to Produce the Documents
Recent rulings have demonstrated that organizations bear the sole responsibility for providing archived e-mail. If they cannot be produced, courts can assume that the content of the e-mail was relevant or damaging, undermining the organization’s legal position.
Don't hesitate - make sure your organization is protected!
